Robert Makenzi

Revenue Accountant

Description

DUTIES AND RESPONSIBILITY 

REVENUE ACCOUNTANT 

• Perform company accounting operations and determine revenue 
• Work with accountant team to perform financial planning, analysis and reporting activities.
• Determine monthly revenue forecast and perform monthly revenue analysis and calculation. 
• Generate monthly revenue reports management 
• Oversee financial transactions and process invoices in a timely manner.
• Prepare accounting records and financial reports as per BMC standards.
• Provide financial expertise based on BMC financial commitments and forecasts.
• Perform reconciliations of account receivable sables and payable
• Assist in financial audits and implement audit and recommendations.
• Work in compliance with Bugando medical center accounting standards and guidelines.
• Present account reconciliation summary to management on regular basis.
• Perform and record keeping of all financial operations.
• Identify and resolve outstanding balances on monthly basis.

CPA. Livino Thobias Mallya

Head of Department

Description

Chief accountant is responsible in ensuring that all the accounting data is posted prompty and correctly in order to keep all accounting records up to date all the time

 
Responsibilities

• To monitor all revenue collections to ensure that Bugando Medical Centre is receiving fair patterns of revenue from its activities.
• To ensure that the payments are made only for goods received and services rendered to Bugando Medical Centre
• To ensure there is the adherence to all accounting policies and procedures expected to safeguard all BMC assets and to secure  accuracy and reliabilityof data.
• Supervise the preparation of budget and routine follow- up of the budget performance.
• Preparing financial circular, revenue and expenditure policies of the BMC
• Authorizing payment as per existing circulars, policies,principles and rules.
• Supervision of sabordinates.Attendance of audit queries raised by both external and internal auditors.

CPA. Sr. Leontina Malango

Final Account

Description

FINAL ACCOUNTANT

The financial accountant shall report to the chief accountant and be responsible  to  ensure that BMC financial reporting system spelt out in this manual is followed.

Financial accountant is responsible for ensuring the maintenance of the general ledger, analysis of items related to a statement of financial position, statement of comprehensive income recommending accruals and adjustments as needed. Preparations of financial  statement  financial position , statement of comprehensive income, statement of cash flows, statement of changes in equity and notes. Review financial. Results with management to ensure their understanding of the reported financial results

Duties and responsibility:

• To assist in preparation of Bugando Medical Centre’s budget
• To supervise and the adjustments, reconciliation of inventories and bank accounts
• To prepare trial balance of BMC 
• Preparation of financial statements which include statement of financial position, statement of comprehensive income, statement of cash flows, statement of changes in Equity and notes for BMC and BMC. He/she shall prepare the BMC’s trial Balance of financial statements after receiving the trial balance and financial statements from all BMC projects/Units
• Preparation of quarter financial statements.
• Assisting the management in reviewing and improving the internal control system.
• Assisting the chief Accountant in reviewing and analyzing financial performance of the Bugando Medical Centre.
• Attending to all external and internal audit queries regarding the financial report of BMC

CPA. Sr. Adelina Aiphone

Expenditure Accoutant

Description

DUTIES AND RESPONSIBILITIES OF AN ACCOUNTANT

EXPENDITURE ACCOUNTANT 

• Verifying and certify payment 
• Approving the payment after being satisfied that are in order.
•  To prepare a monthly  expenditure report incurred
• To ensure expenditure records are properly kept and maintained.
• To produce various  required report at monthly, quarterly and annually reports
• E ensure that expenditure are in line with planned activities. 
• Ensure that external and internal auditors queries are attended
• Controlling expenditure cash flow.
• To ensure that internal financial control system are observed or functioning properly.
• To advice the senior on various matter concerning with expenditure.
• Tax report and inventory processing
• Ensure that the total of the creditors schedule agrees with the balance on the creditors control in the general ledger.

Billy Kinyaha

Head of Unit

Description

CORPORATE AND ECONOMIC SUSTAINABILITY MANAGER is responsible to support the implementation of the Bugando Medical Centre plans for Development and economic sustainability which will involve to stimulate reflections on the potential implications of economic transformative and integrated

Activities

• To introduce a conceptual framework for Plan Coherence for Sustainable Development which aims to support BMC to design policies/plan that systematically consider financial independent, corporate growth, industrialization and innovation development. 
• To ensure hospital strategic plan in-place are enforced in multiple domains to sustain current and future generations 
• To interact with the general public, other researchers, and stakeholders of all backgrounds to develop sustainable alternatives to the project in question while keeping the economic well-being of the Hospital a priority.

Edwin Elias

Head of Department

Description

THE PLANNING OFFICER Is responsible for coordinating program planning and evaluating whether the developing and existing programs are effective and in conformance with the overall goals and objectives of BMC, participates in strategic planning as appropriate, and support, represents, and deputizes to the Director of Finance and Planning (DFP).

1. The purpose is to coordinate and head activities of the section in order to build the technical capacity of the BMC which is responsible for provision of technical and backstopping expertise in Planning and Coordination to BMC.
2. To coordinate planning of strategic activities and to link the Hospital with parent Ministry, TEC and stakeholders

MAIN ACTIVITIES

1. To facilitate coordination of overall social and economic development at BMC and monitor implementation of activities of the user departments and provide relevant advice to the Director General
2. To facilitate provision of backstopping expertise to user department in translating the National Development Plan into implementable activities.
3. To interpret the implementation of sector strategies in the context of National Development Plan at BMC
4. To coordinate preparation, monitoring and evaluation of the BMC and user department (Strategic Plan, Budget and Action plan).
5. To perform and advise on general Projects’ Planning and Management to ensure effective implementation of BMC projects
6. Estimate of total cost of running project including capital expenditure and estimated revenue
7. To prepare periodic performance reports
8. To manage and evaluate the performance junior staff
9. To coordinate and supervise the activities of M& E, Corporate and Business Economy Sustainability, Budget Controller and BMC Project
10. To develop strategies for resources mobilization and advocacy activities
11. To coordinate preparation of the client service charter in collaboration with Directorates i.e., DFP, DMS, DSS, DAHR, DNS, DCSS and Directorate of Training Allied Schools & Continuing Education (DTASCE)
12. To serve as a secretariat of the budget committee
13. To serve as secretariat of Board of Governor (BOG) of BMC 
14. To undertake service delivery surveys to collect stakeholders /client’s views on services rendered by BMC.
15. To coordinate Donor Funded Programs at BMC
16. To develop and review grants and resource management manual/guidelines
17. To provide technical assistance in identifying skill gaps and training needs for user department staff basing on M& E findings.
18. To coordinate data collection, analysis, interpretation and dissemination at BMC
19. Any other relevant duty as directed by the DG & DFP

Rweyemamu Mlokozi

Pre-Audit Accountant

Description

• The Pre-Audit shall discharge the following duties and responsibilities:
• To review all payment documents.
• Reasons for payment are properly narrated in the voucher to reflect the nature of the payment
• All payments are supported by relevant documents such as Invoices, Local Purchase Orders (LPOs), Foreign Purchase Orders, Goods Received Notes (GRNs), Delivery Notes.
• To check imprest requests and retirements
• To check mileage to make sure that it is correct (the correct mileage rate for the period)
• To check per-diem requests to ensure that the travel is approved and the rates applied is appropriate
• To check reimbursement documents to ensure that they are completed in a timely manner
• Verify the vendor name on the invoice
• Verify invoice number
• To verify correctness of payments
• To ensure compliance with applicable acts, regulations and departmental policies and procedures, areas noted for improvement.
• To ensure internal control and monitoring of Purchasing, Payables and Payments Process are adhered.
• To ensure before payment all supporting documents are complete and accurate attached for payment process
• To review for compliance with purchasing policies and appropriate records are maintained in accordance with policies.
• To advice senior on various matters before payment made.
• To ensure the validity and accuracy of invoices before payment
• Any other duties that signed by the Supervisor
• Should adhere to Accounting Ethical codes which are the fundamental principles that accounting Professionals choose the abide by to enhance their profession, maintain public trust and demonstrate honesty and fairness.

Mr. Joshua Hassan

Head of Unit

Description

Budget Controller Officer ensuring that, liaising between the budget committee and managers responsible for budget preparation, dealing with budgetary control problems, ensuring that deadlines are met during budget preparations and educating people about budgetary control.

MAIN ACTIVITIES

1. Assisting in formulating, analysing, verifying and consolidating the draft of the budget proposals in this respect conducting financial analysis and provides proposals to improve efficiency and reducing costs across the user departments
2. Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports.
3. Preparing budget forecast and ensuring its consistency with planned recruitment, procurement and operational decisions.
4. Controlling funds availability under the programmes and preparing detailed expenditure and budget statements with an appropriate financial analysis for Hospital Management
5. Ensuring that all expenditures are recorded in line with financial rules and regulations of the Organization and approved budget structure is applied in a correct and consistent manner
6. Drafting correspondence and responding to queries on budget related issues as required, as well as preparing replies to internal and external audit observations relating to the area of responsibility;
7. Conducting training to user department and unit members of the Hospital on Financial Rules and Regulations, budget guidelines issued by Ministry of Health and Governments, as well as providing them with updates and necessary clarifications on budget issues
8. To translate and distribute Planning and Budgeting guidelines at BMC
9. To assist in the preparation and review of the Institute’s strategic plan
10. To facilitate scrutinization, consolidation and monitoring of the preparation and implementation of BMC Plans and Budgets.
11. To prepare section plans, budgets (MTEF) and action plans
12. To coordinate preparation of BMC progress report and consolidate quarterly, semi annually and annual implementation reports
13. Acting as supervisory of the Purchasing Controller officer

To perform any other related duties as may be assigned by his supervisor

Ms. Diana Buberwa

Head of Unit

Description

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Mr. Sedrick Dismas

Head of Unit

Description

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Ms. Regina Kanago

Head of Unit

Description

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Mr. Anatory Rugambwa

Head of Unit

Description

Salary section, is the section responsible for preparation of all personal staff salary, preparation of salary payment slip preparation and payment of all staff allowances, statutory deductions and all other staff benefits.

Salary, is a fixed payment compensation that is received at pre-determined intervals for providing services as per the contract between two parties [an employer and an employee].

Allowance, is the amount of something [money] that is permitted, especially within the set of regulations or for a specified purpose.

 DUTIES AND RESPONSIBILITIES.

>To ensure all statutory deduction are adhered from remuneration.

>To record all data concern staffs loan are recorded accurately on ledge.

>Ensuring that all deduction are paid to payee appropriately.

>Assisting management in reviewing and approving the internal control system.

>Ensure that payroll journal are properly prepared and recorded.

>Guiding the payroll staff on how to handle payroll issue.

>Liaison that perform financial and reporting activities between organization, employee and government.

>To calculate employee pay checks.

>Act as Internal payroll auditor-review, evaluate and assess the accuracy of payroll and tax document.

>To ensure BMC is compliant with federal, state and local regulation that are relevant to the payroll reporting process.

>Calculate overtimes earning / extra duty, night allowance and call allowance.

>Prepare, analyze and implement payroll transaction on timely manner.

>Preparation of gratuities amount to retired employees with contract terms.